Sometimes,
an easy task takes some time to resolve and becomes a headache. The Document
Library is the most usable part in SharePoint and serves as document
repository. In this post, i am going to highlight basic points which are
related to document library but effective ones.
This
post will cover:
1. How do you change the address of a document library?
2. How to upload multiple documents into a document library?
3. How do I change the properties on a document or item in a
list?
4. How do I setup alerts on a document?
5. How do I send a link to a document to others?
Let’s
start one by one. One request to everybody-Please let me know in case of any
questions/queries regarding the below mentioned steps
I would be more than happy to help you
as well as resolves your issues :-)
1. How do you change the address of a document library?
-Open
your site in SharePoint Designer.
-It
will display all the doc libs in the Folder List view (quick launch)
-Right
Click the doc lib for which you want to change the URL
-
Rename the doc lib. thats it-Done
2. How to upload multiple documents into a document library?
Well
for this-several options are available by which you can achive the results:
Windows
Explorer Option
-Click
on the View Drop down
-Click
on Explorer View
Explorer
View Option
-Click
on Actions
-Click
on Open with Windows Explorer
-You
can now drop files in here or paste file
Upload
Multiple Documents Page option
-Click
on Add New Document link
-Click
on Upload Multiple Files...
-Select
the Files you wish to upload
3. How do I change the properties on a document or item in a list?
-Hover
over the document you wish to edit the properties or metadata for
-Click
on on the down arrow to pull the menu
-Click
on Edit
-Change
the properties on this page
4. How do I setup alerts on a document?
-Hover
over the document you wish to set an alert on
-Click
on on the down arrow to pull the menu
-Click
on Alert Me
-Specify
the Alert settings you wish
-Click
on OK
5. How do I send a link to a document to others?
-Right
click exactly on the document you wish to send a link to
-Click
on Copy Shortcut
Hi,
ReplyDelete#1 is not accurate. It does not change the URL of the library, only the name of the library.
As you have raised the concern on the first point so i have just double checked on this and confirmed that this will change the library URL also.
ReplyDeleteif you follow the same number of steps then i am pretty much sure that it will be done without any issues
Please let me know in case of any queries/questions, Thanks for your patience
You can also rename a library via the Open With Windows Explorer action. Do that (actions menu in 2007, or Library ribbon in 2010) and then click the Up folder icon in Explorer. Next rename the folder.
ReplyDeleteSometimes the list of the site's folders doesn't appear (displays Network places instead), not sure why.
Thank you fr sharing the additional step, it will definitely help the sharepoint communities.
DeleteRegarding site folders doesn't appear: i think this is machine specific and mostly happens on Windows Vista/Windows 7 machines. there are workarounds are available for this.
Let me know if you are facing the same so that we can troubleshooting the same. Thank you once again